PR event and roadshow in Brazil- Q&A

Activity 1 (PR Event) - How many representatives/partners will attend each of the three events (in addition to the number of guests)?

The delegation of representatives/partners will consist of 6-12 individuals.

Activity 1 (PR Event) - Is it required to have a two-day event, and is it feasible to combine two groups? For instance, can we merge the Day 1 group with the journalists?

The contractor should suggest the most suitable format and timing to achieve the project objectives, explaining the reason behind the proposed approach.

Activity 1 (PR Event) - Is the guest list for Day 1 provided by ETC?

See point 4. RSVP management (Activity 1 – section 3.1 in the Request for Proposal). It applies to all events.

Activity 1 (PR Event) and Activity 2 (Roadshow) - Among the 6 events requested, only one of them will be attended by the press. Therefore, only this event will be possible to obtain the result of media generated. The other events will not have press involvement, correct?

The press will be involved directly – but not exclusively – in Activity 1, day 2.

All the events are to be promoted to enhance attendance and awareness of the events among the target groups. With reference to the communication strategies described in section 3.1 (Activity 1 – 5. Promotion, and Activity 2 – 6. Promotion), results of the event promotion on social media, website, press releases, and any other relevant media must be reported.

Activity 2 (Roadshow) - What will be the main objective of the roadshow? What will each exhibitor bring as a theme of the country/region represented?

The roadshow aims to facilitate new business relations and the exchange of ideas and knowledge among key Brazilian travel trade stakeholders and the representatives of the ETC member National Tourism Offices.

ETC and its partners will provide some promotional materials (i.e brochures, little giveaways, etc). The exact contribution that each country will make to the roadshow will be determined at a later time.

Activity 2 (Roadshow) - How many representatives/partners will attend each of the three events?

The delegation of representatives/partners will consist of plus-minus 10-15 individuals per event.

Activity 2 (Roadshow) - What is the maximum and minimum number of exhibitors? Will only the members of the ETC Brazilian Chapter (7 in total) participate? If yes, how many?

The roadshow is open to ETC members only. The number of exhibitors will consist of approximately 10-15 individuals per event.

Activity 2 (Roadshow) - Will "The Lovely Places" project also be presented at the roadshow?

Yes, it will.

Activity 2 (Roadshow) – Please define participants’ a) Nationalities and b) Languages spoken.

a) Nationalities: Multiple European nationalities.

b) Languages spoken: The primary language for all events will be Portuguese. However, the contractor should plan for an Italian-Portuguese translator for both activities (confirmation will be based on the final list of partners).

Activity 2 (Roadshow) - Cities like Natal and Recife have few Trade companies. They are agencies and many representatives of national operators, the number of 70 participants in these cities may not be reached, is it mandatory?

The expected number of participants per event is 70 people. In their proposal, the contractor can indicate the number of participants they expect to engage in each city.

Activity 2 (Roadshow) - The briefing asks for one-to-one meetings. Is that the model you want? Will exhibitors need rooms to make presentations? Only meeting model? - Will they need audiovisuals for the meetings?

The concept revolves around one-to-one meetings. The contractor is responsible for suggesting and justifying the most appropriate format to accomplish the objectives. Audiovisuals are likely to be needed for the meetings.